Our “Web Portals” are bespoke, web-based contract management software. Each portal is a secure website which manages the workflow, deliverables  and reporting for the specific contract.  The aim is to automate and reduce the number of manual steps in the workflow required to deliver the contract, and therefore reduce the number of staff needed to manage the contract successfully thereby improving efficiency and effectiveness.

• Reduce costs
  A bespoke web-portal will reduce contract managment labour costs by 20%-40%
• Reduce errors
  Web-portals automate processes to reduce human error, force users to enter valid data and proceed step by step, and automate all calculations.
• Improve audit
  Web-portals do not “lose” or “misplace” files. All  documents that are needed to show evidence of delivery and trigger payments are stored within the customer’s record and can be easily retrieved.
• Stakeholder Access
  All of the different stakeholders involved in managing a contract including the commissioner, contract manager and delivery staff can access the portal, update records, run off reports and upload documents at different levels of access and security.

Government contracts continue to be challenging on price with the lowest bid often winning the contract, therefore, companies wanting to compete for contracts in this sector need to optimise their contract delivery costs to remain viable. One way to reduce costs is to commission a tailored Web Portal which automates many of the repetitive tasks and reduces the number of employees required to successfully deliver the contract.

3SC currently uses bespoke web-portals to manage many of the public sector contracts we deliver. The work-flow automation performed by these portals enables us to remain profitable in our contract delivery at this time of austerity.

• The portal automatically determines “Payable Outcomes”
  Instead of an employee periodically checking each customer’s progress and noting down all payable outcomes, the web-portal performs this task automatically in the background. The portal is automatically able to report on the progress of each customer showing where and when payable outcomes are due
• The portal automatically writes invoices for both the prime and the subcontractors.
  Instead of contract managers and accounting compiling and double checking all invoices, the web-portal will determine all the payable-outcomes and knows exactly what needs to be invoiced. The portal then writes/scans/emails all invoices automatically to the relevant parties
  It does this both for your invoices to the commissioner, and for your subcontractor’s invoices to you (self-billing).   This feature alone is worth ½ an employee on most Government contracts.‌
• Reports are automated
  Whether it’s KPIs or financial performance, every company has some spreadsheet reports that get regularly updated. Dozens of person-hours are sunk into this task every month.

  If you use a 3SC web-portal, all reports are automated and use live data.
  A live report is one that is updated continuously.   You no longer “run reports” at the end of the month, instead the portal creates a new report at midnight on the first of every month, and then continuously updates that report over the course of the month.

  Managers do not need to ask for updated reports, instead they simply view the live reports on the portal.
• The portal automatically solicits missing data from users.
  The portal knows what data is required for each payable outcome.
  The portal knows what invoices are due for payment on what dates.

  Most of our portals are programmed to automatically solicit missing information from the appropriate users.

  Contractor D has not uploaded evidence for a customer 5 days after their appointment?
  Contractor B has not provided an accounting-reference for next month’s invoice?
  Accounting has not paid a subcontractor, even though the invoice’s date has passed?

  … the portal automatically sends the relevant party an email prompting them to perform the missing action.

• 3SC’s service is affordable
  Our pricing starts at £10K upfront + £1K per month for support and changes. If the Web Portal ends up saving you the time and costs of just one full time employee, you are already coming out ahead in the first year of delivery and more in subsequent years.
• 3SC offers a unique service: support and changes for a fixed monthly fee
  You have to make a lot of assumptions going into a new contract and not all of them are going to be correct. The web portal you ordered at the start will differ from the web portal you need once contract delivery commences. This is where our offer sets us apart from the competition. Instead of having to negotiate a price with your software developer each and every time you want to make changes or additions, we offer you a fixed monthly option which encompasses the changes you need. Anything you want to add or change while you are subscribed does not incur additional costs.
• We do not trap you into a long contract. Your data, your portal – everything remains under your control
  Many companies require customers to sign contracts that do not necessarily meet their needs but you do not realise this until you try to leave. For example, you might discover that your data can not be exported in a usable format. Instead we specifically engineer web portals to remain under the customer’s control at all times. A typical deployment will be in the cloud, registered to the customer and paid for by the customer.  If you wish to terminate the arrangement with 3SC, there will be no cost, there will be no migration, you simply revoke our access.

Our team will be happy to discuss your needs and our solutions.
Please contact us on the following:

 

Phone: 0330 30 30 300

Email: admin@3sc.org